ACCOUNTS PAYABLE SPECIALIST I

The Accounts Payable Specialist compiles and maintains accounts payable records by performing the following duties.

• Medical
• Miscellaneuous allowance
• Loans
• Dental

• Processes all incoming invoices for payment to include verification for payment, accuracy, and authorization, entering data, and maintaining file system.
• Identifies and coordinates all priority-payment invoices and process for individual entry. Researches and identifies overdue invoices and process for expedited payment.
• Prepares invoice deduction notices, as necessary.
• Answers vendor inquiries as well as analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.
• Tracks receipt and process for payment all incoming expense reports.
• Prepares accounts payable checks, coordinates check distribution on processed invoices to include verification, printing, and mailing. Processes last-minute check requests.
• Creates and maintains files for all Registers, Reports, Accounts Payable invoices, Purchase Orders, and all other related files.
• Prepares analysis of accounts as needed.
• Assists in monthly closings, print, and distribute monthly Accounts Payable Register Report, Accounts Payable Aged Invoice Report, and all other printing as assigned.
• Assists with accounts receivables and special projects, as necessary.
• Provide AP Services for 6 different companies and different subsidiaries of MedImpact (Hongkong, India, Philippines, US and Etc.) 
• Work for billing both internal affiliates and external vendors

• Qualifications - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Education and/or Experience  - Associates degree (or equivalent combination of education and experience) required along with 1-2+ years’related experience.
• Computer Skills - To perform this job successfully, an individual should have knowledge of accounting software (MAS500, Oracle ERP or similar), QuickBooks Accounting software and Microsoft Office Suite software.
• Reasoning Ability - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Mathematical Skills - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Language Skills - Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. There are no specific vision 
abilities required by this job.

• Work Environment
  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate.
• Work Location 
  This position must work on-site at the San Diego Headquarters for purposes of providing adequate support to internal clients; being available for face-to-face interactions and coordination of work with otheremployees, colleagues, clients, or vendors; as well as for facilitation of quick and effective decisions through collaboration with stakeholders. Remote work is not an option for these purposes.
• Working Hours
  This is a non-exempt position requiring one to be able to work overtime from time to time in order to get the job done. Therefore, one must have the ability to work nights, weekends or on holidays as required. This may be changed at any time to meet the needs of the business. The typical working hours for this position 
  are Monday through Friday from 8:00am to 5:00pm.
• Travel - This position requires no travel; however, attendance maybe required at various local conferences and 
  meetings