HRIS SPECIALIST

I. POSITION PURPOSE:

The HRIS Specialist is the HR subject-matter expert for the HRIS during implementation, go-live, and stabilization.

The role provides expert hands-on execution, guidance, and problem resolution across HRIS processes and HR data, ensuring high-quality delivery and a smooth user experience.

• Health Insurance/HMO
• Enjoy unlimited MadMax Coffee
• Diverse learning & growth opportunities
• Accessible Cloud HR platform (Sprout)
• Above standard leaves

KEY MEASUREMENT:      

HRIS Implementation & Go-Live (Expert Execution)

• Act as the HRIS expert for HR during implementation and go-live phases.

• Provide authoritative guidance on system usage, data structures, and HRIS processes.

• Lead execution of HRIS testing activities, including test design, execution coordination, defect analysis, and validation.

• Support go-live readiness and post-go-live stabilisation as the primary HRIS reference point.

HR Data Migration & Data Integrity

• Act as the HR expert for HR data migration activities.

• Lead HR-side data extraction, preparation, mapping, and validation in collaboration with regional HR teams.

• Execute and control data loads for different implementation phases and tenant builds.

• Perform post-migration audits, reconciliation, and exception management to ensure data accuracy and completeness.

• Ensure correct handling of employee master data and related HR datasets (recruitment, learning, historical records).

Data Security, Compliance & Controls

• Apply and monitor HR data security and privacy measures throughout implementation and operations.

• Identify data anomalies, risks, and compliance gaps, and drive resolution with relevant stakeholders.

• Ensure HRIS usage aligns with data governance, privacy, and regulatory requirements.

HRIS Documentation & User Enablement

• Develop and maintain HRIS documentation, user guides, and process references.

• Translate system functionality into clear, HR-usable guidance.

• Provide expert support to HR users, acting as a trusted reference during adoption and stabilization.

Stakeholder Collaboration

• Act as the HRIS expert working with HR and IT.

• Provide informed input into HRIS design, configuration, and enhancement discussions.

• Escalate complex issues with clear analysis and recommended options.

I. BUSINESS EXPERTISE:

• Strong understanding of HR processes, HR data models, and HRIS system logic.

• Proven experience with Workday HCM or a comparable enterprise HRIS.

•  Hands-on experience with HR data migration, validation, and audits.

• Good understanding of HR reporting and data structures.

II. MATRIX ORGANISATION / FUNCTIONAL LEAD

• Reporting to the Global Head HR Transformation

• Collaborates with HRIS project management team, data lead, and regional HR teams.

III. PROBLEM SOLVING:

• Expert-level troubleshooting of HRIS and HR data issues.

• Structured and analytical approach to identifying root causes.

• Ability to operate independently within defined governance and direction.

IV. INTERPERSONAL SKILLS:

• Confident and credible communicator with HR, IT, and external partners.

• Collaborative, solution-oriented working style.

• High level of professionalism, discretion, and reliability.

• Bachelor’s degree in Human Resources, Information Systems, or a related field.
• 4+ years of experience in HRIS roles, including implementation and/or major upgrades.
• Strong hands-on experience with Workday or a similar HRIS platform.
• Proven experience with HR data migration and system testing.
• Experience working in Japanese or global matrix environments is an advantage.
• Experience with data audits, reporting, and documentation.
• Familiarity with integration platforms like Workday is a plus.
• Authorized to work lawfully in the relevant jurisdiction.
• Experience with Japanese culture is an advantage.

• Additional relevant knowledge or experience related to the above requirements will be considered an advantage.