Make your next big career move by applying as KMC Solutions’ next OPERATIONS COORDINATOR
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As Operations Coordinator, you will work collaboratively with the Operations and Strategy to assist in the administration of existing Operational systems and processes, and the implementation of new business requirements. · Create, update and coordinate implementation of business templates and user guides. · Assist with the administration and improvement of all operational aspects of the business including but not limited to WHS; ESG; Sustainability; Modern Slavery; Project Accounting. · Assist with the administration and improvement of Cachet platforms such as Asana; Harvest; Procore; Breadcrumb. · Utilise strong MS office suite literacy skills to standardise and streamline Cachet templates across platforms and business functions. · Compile monthly tracking data against Cachet employee KPI’s from various business platforms. · Support process for Cachet to maintain Integrated Management System with ISO accreditation for ISO 9001 Quality Management System; ISO 14001 Environmental Management System; ISO 45001 OH&S Management System. · Assist with general project coordination tasks on ad-hoc basis under the direction of the Operations and Strategy. · Assist with administrative tasks to support procurement function of the business. · Manage pre-qualification and licencing register and requirements (including applications) for above functional elements of the business. |
On top of your salary, here are the exciting benefits you can look forward to:
HMO on Day 1 plus 1 free dependent
Group Life Insurance
Unused leave monetization
Fixed weekends off
Birthday Leave
Wellness Leave
The main responsibilities of a OPERATIONS COORDINATOR include:
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Key Responsibilities / Activities |
KPI’s |
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WHS |
• Take minutes from WHS monthly leadership meeting and setup actions for team members in Asana task management platform. • Create, update and coordinate implementation of Procore Forms and Inspections; 1Breadcrumb tools and templates. • Review external WHS audits of Cachet project and system performance then implement changes required in order to improve performance and audit scores. |
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ESG
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• Support the development, administration and implementation of Cachet ESG Policy. • Assist with the administration of Modern Slavery compliance assurance process. |
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Sustainability |
• Update Cachet Environmental Management Plan to integrate with SSSMP and Procore form process. • Implement administrative improvements identified in Sustainability Gap Analysis. • Assist in the development of framework document to detail requirements for project to obtain 5 or 6 star Greenstar Interiors rating. |
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Jonas |
• Develop support documentation and assist with supply chain queries around transition to online Jonas portal for administration of subcontracts, variations and invoices. • Update and upload new Jonas templates. • Load new vendors into project accounting software and master vendor list. Maintain vendor database to ensure currency and suitability for online Jonas portal. |
To apply, you must be an expert on the following requirements:
- 3-5 years' experience in an operations, administration, or coordination role
- Strong MS Office proficiency (especially Excel) for creating templates, tracking data, and standardising documents
- Familiarity with platforms such as Asana, Procore, or Breadcrumb (or similar project/operations management tools) is highly desirable
- Comfortable working with KPI tracking and compiling data from multiple systems
- Understanding of ISO Integrated Management Systems (ISO 9001, 14001, 45001) is an advantage
- Highly organised with strong attention to detail
- Strong written and verbal communication skills (for user guides, templates, and process documentation)
- Ability to manage multiple ad-hoc tasks and shifting priorities
Administrative
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