PAYROLL AND ADMIN ASSISTANT

The management team's right hand.

Carter Group National is seeking a proactive and highly capable Administration Assistant to support its management team. This is a true all rounder role covering payroll and invoicing support, reporting, data entry, marketing, recruitment and company communications. The ideal candidate is efficient, innovative and .thrives on juggling multiple tasks while keeping every detail accurate.

• Health Insurance/HMO
• Enjoy unlimited MadMax Coffee
• Diverse learning & growth opportunities
• Accessible Cloud HR platform (Sprout)
• Above standard leaves

Payroll and Invoicing

• Review timesheets and logistics to support accurate wage and invoice processing.

• Assist with processing wages each pay cycle.
• Assist with preparing and processing invoices.
• Review hours worked and compile specific reports, including LeavePlus reporting.

Administration and Data Entry

• Process incoming emails and send traffic design requests promptly.
• Input and maintain data across multiple platforms, including annual updates such as insurance details.
• Keep records accurate, complete and up to date across all systems.
• Provide day-to-day administrative support to the management team.

Marketing and Recruitment

• Assist with recruitment campaigns, including posting and managing job ads on SEEK, Facebook, LinkedIn and Instagram.
• Support marketing activities across the company's social media channels.
• Create engaging monthly and quarterly company newsletters.

Communication and Coordination

• Work closely with the administration and management team by phone and email.
• Take on ad hoc tasks as they arise in this varied, all-round role.
• Suggest smarter ways of working to improve efficiency across the business.

• Proven experience in administration, data entry or office support roles.
• Fluent in English, with excellent written and verbal communication skills.
• Experience supporting payroll, timesheets or accounts processing.
• Proficiency in Xero accounting software and Microsoft Office Suite (Word, Excel and Outlook).
• Proactive and innovative, with the confidence to use initiative.
• Highly efficient, with the ability to manage multiple tasks at once.
• Strong attention to detail and a high degree of accuracy.
• Discretion and confidentiality when handling wages and sensitive data.

• 5+ years of experience in administration.
• Logistics or civil construction background preferred.
• Proficiency in Xero, with no training or onboarding time required.
• Fluent in English, with strong communication skills.
• Experience reconciling GPS records, kilometre logs and site dockets in high volumes.
• High initiative, with the ability to work under close supervision and provide frequent early-week reports.