PEOPLE ONBOARDING SPECIALIST

The People Onboarding Specialist will support the whole Talent As A Service (TAAS) clients and ensure that compliance with the requirements are fulfilled and the transition is seamless from being a candidate to a new employee. 

• You’ll be interacting with key players such as C-level executives from enterprise-level organizations which can expand your skills and network.
• Making sound decision-making and flexibility to ensure team dynamics and productivity.
• Hybrid work setup
• Competitive salary and benefits
• HMO + free dependent
• Access to KMC's exclusive pantry (MadMax Coffee, Fresh Fridge)
• Diverse learning & growth opportunities
• Accessible Cloud HR platform (Sprout)
• Above standard leaves

• Sending Pre-onboarding and Onboarding email instructions to new hires using automated onboarding tools such as Jotform
• Conducting Pre-Onboarding Discussions with New Hires.
• Encoding information on all new hires through an in-house system (ERP) of KMC.
• Collecting and validating pre-employment requirements like proof of government numbers, NBI clearance, PEME & other requirements.
• Monitoring and following up on pre-employment requirements submitted by new hires.
• Scheduling & confirming appointments of New Hires for Pre-Employment and Medical Examination.
• Scheduling New Hires for New Hire Orientation (NHO) before Day 1.
• Notifying Recruiters and HR Data Team on pre-employment requirements completion.
• Coordinating with Talent Acquisition and Account Managers to push back start dates if New Hire’s primary requirements are incomplete.
• Maintaining, customizing, and updating onboarding trackers as needed.
• Maintaining new hire tracking system and new hire report and ensures appropriate records and statistics are kept up to date.
• Monitoring the onboarding database and ensuring accuracy.
• Submitting reports with analysis and tracks for improvements.

• Must possess a Bachelor’s Degree in Psychology, Human Resources, or equivalent.
• Preferably with 1-2 years’ experience in onboarding for volume hires.
• Working knowledge of MS Office and other report-generation tools.
• Good people skills, approachable, able to adjust to different levels of the organization.
• Temporary WFH setup, but should be amenable to work in BGC office depending on business needs
• Personable
• Positive attitude
• Good time management skills
• Above average communication skills (verbal and written)
• Ability to perform administrative work of a complex nature with a high degree of proficiency.
• Very keen on details

• Experience in end-to-end onboarding or Talent Acquisition Operations.
• Knowledge of Philippine pre-employment requirements (SSS, PhilHealth, Pag-IBIG, TIN, NBI, PEME).
• Experience using an Applicant Tracking System (ATS) or HRIS (e.g., Workday, Greenhouse, Lever, Sprout).
• Strong stakeholder management and client-facing communication skills.
• Ability to manage multiple onboarding cases in a fast-paced, high-volume environment.
• Intermediate to advanced Microsoft Excel skills (e.g., formulas, trackers, reporting).
• Experience handling US or global hiring processes (if applicable to the role).
• Process improvement or documentation experience (SOPs, process mapping, automation initiatives).