Make your next big career move by applying as KMC Solutions’ next PROJECT ADMINISTRATOR
At Cachet it is important that the environment in which we work is a good balance of productive and social. Much of our work is collaborative. As we say this, we not only focus on working effectively as a team but see all of our team members as individuals. Cachet is a place where we will work hard to achieve our goals, but it is also a place where we have fun and celebrate special occasions such as birthdays and company milestones as a team. We encourage, support and celebrate every occasion we can.
At Cachet, we believe in fostering an inclusive, innovative, and dynamic work environment. Join us and be part of a team that not only designs and constructs spaces but shapes the future of commercial interiors. If you are ready to take on this exciting challenge and make a significant impact, we encourage you to apply now and join the Cachet family.
On top of your salary, here are the exciting benefits you can look forward to:
HMO on Day 1 plus 1 free dependent
Group Life Insurance
Unused leave monetization
Fixed weekends off
Birthday Leave
Wellness Leave
The main responsibilities of a PROJECT ADMINISTRATOR include:
As Project Administrator (PA), you will work with the local delivery team to support the project administration ensuring compliance with Cachet systems and processes. This will include:
- Setup all new projects across Cachet project delivery platforms – Procore, 1Breadcrumb, Asana and Jonas Premier.
- Administer project financial requirements on Jonas Premier including subcontracts, Purchase Orders, variations and Forecasting.
- Process accounts payable invoices in Jonas Premier.
- Assist Project Managers to resolve accounts payable invoices where further review or administration is required.
- Ensure all subcontractors are added to relevant Project Directory and have accepted invitation to the platform.
- Administer project related documentation through Procore including but not limited to drawings; schedules; contractor insurances; RFI’s and miscellaneous documents.
- Manage Procore audit corrective actions and assist the team in close out of Observations raised during audits.
- Assist with administration and compliance of 1Breadcrumb including subcontractor assistance and onboarding.
- Administer site establishment requirements including ordering and tracking of consumable items (first aid kits, water, paper etc.)
- Assist site team with administration of site signage both in-house and through signage contractors.
- Collate as-built documentation from internal and external stakeholders within 2 weeks of Practical Completion.
- Administer the implementation of Cachet Care on completed projects including but not limited to completion of Go Live checklist; creation of relevant schedules; packaging up of on-boarding document and client onboarding.
- Administer Cachet Care ticketing system through Asana platform including client and supply chain communications.
- Assist with general office administration duties including but not limited to complete weekly grocery order; organising office cleaning; assisting with events.
- Compile Request for Tender packages including documentation and issuing documents via dropbox links.
- Assist in the preparation of tender analysis including administration of subcontractor quotes and tracking tender correspondence.
To apply, you must be an expert on the following requirements:
1-3 years of experience
Bachelor's degree -archi,eng, PM
It will also be favorable if you are knowledgeable in:
- Excellent verbal and written communication skills
- Ability to thrive in a fast-paced, collaborative team environment with an open mindset to learning and adapting quickly.
- Highly organized, proactive
Administrative
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