TRAVEL & EXPENSE SPECIALIST

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us!

The Travel & Expense Specialist supports the operational backbone of Figma’s global T&E program. This role is focused on high-volume, transactional execution, ensuring expense reports, card administration, travel bookings, and employee inquiries are handled accurately, timely, and in compliance with policy.

• Opportunity to work with a dynamic and supportive team dedicated to exceptional financial management.
• Engage in a role that offers a clear impact on the efficiency and effectiveness of company operations.
• Develop in-depth expertise in T&E management within a leading, innovative software company.

Travel & Expense Operations

• Audit expenses for receipt accuracy and policy compliance

• Review travel bookings for policy compliance and flag exceptions for escalations

• Perform day to day administrative for the corporate card program (i.e. increaseing limits, terminating users, reassigning transactions, researching card declines).

• Work with employees to ensure expenses are submitted on time 

• Managing user access and profiles in both travel and expense tool 

• Support month-end close activities, including reconciliations and payment preparation 

• Provide coordination and assistance to the T&E team with more complex procurement, travel, expense, and card initiatives.
  
  

Employee Support & Training 

• Respond to travel, corporate card, and  expense inquiries via email, Zoom video, and/or slack 

• Assist employees with travel bookings, expense submissions, and policy questions

• Escalate complex or sensitive travel and expense issues to senior team members

• Support new hire onboarding and training 

• 1-2 years experience working in Travel & Expense and auditing experience
• 1-2 years experience in corporate travel and/or travel management, preferred
• Strong oral and written communication skills - must be comfortable presenting and speaking via Zoom and interacting 1:1 with employees
• Preferred experience with Ramp Expenses and Navan Travel, or similar tool/platform 

• Familiarity with corporate travel management and/or travel vendors including hotels and airlines 
• Advanced skills in data analysis and financial forecasting.
• Capability to initiate process improvement within the T&E framework.
• Experience with AI automation and LLMs