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ADMIN AND PROJECT COORDINATOR

XTN-3518138

City
N/A, N/A
Schedule
Office Location
KMC site or other business locations as may be instructed by KMC Solutions from time to time

Make your next big career move by applying as KMC Solutions' next ADMIN AND PROJECT COORDINATOR

The Admin + Construction Project Coordinator supports both the administrative and operational functions of NAMER for Athena Blue Global. In addition, this role will support team members on Construction Projects in a coordinator capacity.

 

This role ensures the smooth internal business operations and project execution for our clients including - execution of project logistics, document control, procurement coordination, scheduling, and communication between field, office and sr Project Managers at Athena Blue.

 

The position combines administrative expertise with construction project management knowledge.

On top of your salary, here are the exciting benefits you can look forward to:

  • HMO on Day 1 plus 1 free dependent
  • Group Life Insurance 
  • Unused leave monetization
  • Fixed weekends off

The main responsibilities of a ADMIN AND PROJECT COORDINATOR include:

Key Role Specifics

Administrative Duties

·       Administrative support – Assist Head Namer and MD on admin tasks

·       Travel management - Assist with travel coordination and booking and event planning for global team

·       Insight decks – Assist in compiling decks and reports based on content from team

·       SharePoint management – audit and ensure files are saved correctly. Look for simplicity and improvements.

·       Meeting management - Prepare meeting agendas, send invites, record minutes, and distribute action items to relevant parties including follow-ups.

·       Platform management – audit and seek info from team members on our platforms (Harvest / Forecast, Pipedrive, Smartsheet, SharePoint)

Project Coordination Duties

·       Support the Project Management team in developing, updating, and monitoring construction schedules, progress reports and other administrative tasks

·       Communicate with subcontractors, suppliers, and consultants to confirm scope alignment and delivery expectations.

·       Coordinate procurement of OFI, ensuring suppliers meet project timelines and specifications.

·       Prepare and update logs (RFIs, submittals, change orders, site instructions, punch lists, etc.).

Key Performance Indicators

  1. Project Documentation Accuracy & Timelines
    1. 95% of project documents submitted accurately and on time

 

  1. Procurement & Material Delivery Performance
    1. 95% of materials procured and delivered by the agreed deadline

 

  1. Milestone Tracking & Reporting Accuracy
    1. Accuracy of project milestone reporting measured against actual progress (target: 98%+).
    2. Milestone updates submitted by required reporting dates (target: 100%).

 

  1. Cross-Team Communication Quality
    1. Stakeholder satisfaction score for communication clarity and consistency (target: 4.5/5).
    2. Response time to internal queries (target: within 24 hours).

 

  1. Safety & Compliance Adherence
    1. Compliance rate with safety and administrative requirements (target: 100%).
    2. Number of non-conformances or corrective actions required (target: zero or continuous reduction QoQ).

To apply, you must be an expert on the following requirements:

  • Strong understanding of construction documentation and project workflows.
  • Excellent organizational, communication, and multitasking skills.
  • Proficiency in Microsoft products. Knowledge of Pipedrive, Smartsheet, Harvest / Forecast and project management tools (e.g., Procore, Buildertrend, or PlanGrid) are a bonus
  • Financial literacy (cost coding, invoicing, purchase orders).
  • Ability to read and interpret drawings and specifications.

The successful candidate must submit the following pre-employment requirements

  • Scanned copy of valid NBI Clearance
  • Accomplished Medical or PEME Slip (covered by KMC)
  • 2x2 & Half body picture with white background
  • Proof of government numbers (TIN, SSS, Pag-ibig, & Philhealth)
  • Photocopy of 2 valid IDs – front & back (government-issued)
  • Clear copy of your Birth Certificate (PSA or NSO)
  • Accomplished HR Forms & Promissory Note (will be provided by KMC’s Onboarding Team

Click here to view the complete list of KMC’s pre-employment requirements.

KMC Careers

If you're a rockstar at what you do and looking to be a part of our amazing story, we want to hear from you!

We offer attractive salaries and benefits plus you get to work in some of the Philippines' best flexible workspaces. Our employees also get to enjoy exclusive discounts, rewards and freebies, and invites to our monthly events. We are always recruiting for roles in IT & Development, Marketing, Business Administration, HR & Recruitment and Legal & Finance Roles.

KMC provides quality employment opportunities for job-seekers looking for a career that is both challenging and fulfilling. We are also committed to providing equal opportunities at every selection stage. We do not discriminate due to age, gender, sexual orientation, ethnicity, nationality, and religion.

Work with Us. Grow with Us.

KMC Solutions offers a variety of career opportunities in Metro Manila, Cebu and Clark & Iloilo. We are always looking for talented and enthusiastic individuals who are ready to make their next big career move.

Our Culture

At KMC, we foster an inclusive and positive workplace for all. We push our members to succeed in everything they do through our collaborative work environment. We encourage our community to work hard and reach their full potential while delivering results that matter for our members and you as professionals.

We host amazing and quality events and implement people-centric policies to work flexibly. We ensure that everyone in our expansive network is engaged, from our internal employees and those who work on behalf our offshore partners.

Life within KMC: Work Hard Party Harder

At KMC, we work hard and we are committed to putting our best foot forward in everything we do. Everyone is encouraged to be an individual while also working for the collective good of the KMC Community. We believe mistakes are opportunities and that you should not present a solution without a problem.

We also know when hard work deserves to be recognized so we reward our employees with monthly parties, free trips and much much more!

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