ADMINISTRATION OFFICER
Make your next big career move by applying as KMC Solutions' next ADMINISTRATION OFFICER
Moddex is considered to be an innovative organisation and Australasia’s leading manufacturer of modular handrail and balustrade systems, located in Australia and New Zealand. Working for Moddex is not just about our unique products and solutions, that fit so well together. It’s also how we fit together as a company - as people working in a team. All of the elements of a project, connected, from start to finish and beyond, with each and every one of us having an important part to play.
On top of your salary, here are the exciting benefits you can look forward to:
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Great Place to Work
Moddex is officially recognized and accredited as a 'Great Place to Work'
Our Company Values:
Work Hard, Have Fun. | Own It, Do It. | Make Our Customers Smile. | Stare Down The Challenges. | One Winning Team.
Our People Are Rewarded By:
Working within an innovative organisation who always strive for greater | Providing regular formal training and support | Having access to a great career paths | Working in a professional culture.
The main responsibilities of a ADMINISTRATION OFFICER include:
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ROLE PURPOSE
As full time, Administration Officer at Moddex in Maryborough QLD, you will be reporting to the Group Financial Controller. You will be responsible for supporting Accounts Payable (AP) and Accounts Receivable (AR) functions as required.
KEY ACCOUNTABILITY MEASURES
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KEY ROLE RESPONSIBILITIES |
TASK BREAKDOWN |
WHAT SUCCESS LOOKS LIKE |
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Supplier invoices processed and matched to Purchase Orders in a timely and accurate manner following the Moddex processes. |
Ensure all Supplier Invoices are processed in a timely manner with a high level of accuracy and in time for payment due dates. |
Invoices have matching purchase orders and matching payments reconciled with bank account. Payments paid within trading terms. |
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Processing Invoices not on Purchase Orders including correct authorisation. |
Entered accurately including correct authorisation, documentation, allocation of general ledger account, taxation code, Job costing. |
Invoices have matching written authorisations and matching payments reconciled with bank account. Payments paid within trading terms. |
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Supplier Statement Reconciliation |
Invoices are reconciled to Supplier Statements each month to ensure that invoices are not missed and therefore paid late. Missing invoices are discussed with supplier and resolved as early as possible. |
Supplier relationships are valued and Moddex’s clear credit rating is maintained. |
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Docuware processing |
Filing, Storing and follow up of tasks. |
All invoices are attended too with accuracy and in a timely manner. |
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Provide back up support for splits and value updates in Monday.com |
Update project splits and values in Monday.com to support job costing and project tracking. |
Value updates are completed accurately and promptly, helping teams stay on top of project financials |
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Other Accounts related Functions |
Support Accounts Receivable (AR) and Accounts Payable (AP) functions as required. |
Contributing to the overall efficiency of the Finance team. |
To apply, you must be an expert on the following requirements:
SKILLS AND COMPETENCIES
- Sound knowledge of Account payable
- Ability to communicate effectively in a professional and courteous manner
- Excellent Data Entry skills, including high level of Accuracy
- Strong software skills including Ledger Systems, MS Word and Excel
- Professionalism including confidential practices
- Integrity and Accountability
- Problem solving and decision-making abilities
- Adaptability to change
- Self-Motivation and Organisational skills
- Good Time Management
It will also be favorable if you are knowledgeable in:
ORGANISATION EXPECTATIONS
Culture:
- Promote and uphold both the philosophy and principles of Moddex
- Understand, communicate and support the policies and procedures of the organization
- Create and maintain a work environment that enables employees to strive to be their best self
Work Health & Safety:
- Notify your Manager of any reason you may not be capable of performing your tasks safely
- Ensure that the workplace, together with work methods, system and procedures are safe
- Understand and follow enforced safety procedures,
- Ensure safety issues, incidents and potential hazards are identified and reported in a timely manner
- Abide by systems and procedures in place so that all employees and suppliers operate- ed in a zero-harm environment
- Work closely with the identified WHS representatives to minimize workplace hazards, execute safety improvements, hazard review and injury root cause review
- Ensure work area is maintained in a clean and safe condition at all times
- Communicate safe work practices and procedures to others
Quality and Lean:
- Support the Quality agenda across the broader business
- Identify opportunities for best practice and continuous improvement and communicate these
- effectively with the team and the organization
- Identify defects, human error and any other issues and resolve quickly before product is damaged
- All delivered product must meet specification set
- Engagement with site peers, quality assurance & scheduling on a weekly basis to ensure that
- relevant issues are discussed
- Carry out the day to day functions of the QA in your department
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- Demonstrate commitment to meeting safety and quality standards
- Ensure all correct practices are followed.
Customer Relations
- Ensure that customer service and quality measures are followed;
- To uphold the reputation of Moddex by maintaining high personal standards and projecting a warm, appreciative and welcoming attitude towards customers, visitors and staff.
- Communicate with customers (internal and external) in a positive, clear and timely manner
- Answer customer service calls and enquiries and respond accordingly
- Understand customer requirements accurately to anticipate their business needs and identify opportunities
The successful candidate must submit the following pre-employment requirements
- Scanned copy of valid NBI Clearance
- Accomplished Medical or PEME Slip (covered by KMC)
- 2x2 & Half body picture with white background
- Proof of government numbers (TIN, SSS, Pag-ibig, & Philhealth)
- Photocopy of 2 valid IDs – front & back (government-issued)
- Clear copy of your Birth Certificate (PSA or NSO)
- Accomplished HR Forms & Promissory Note (will be provided by KMC’s Onboarding Team
Click here to view the complete list of KMC’s pre-employment requirements.
KMC Careers
If you're a rockstar at what you do and looking to be a part of our amazing story, we want to hear from you!
We offer attractive salaries and benefits plus you get to work in some of the Philippines' best flexible workspaces. Our employees also get to enjoy exclusive discounts, rewards and freebies, and invites to our monthly events. We are always recruiting for roles in IT & Development, Marketing, Business Administration, HR & Recruitment and Legal & Finance Roles.
KMC provides quality employment opportunities for job-seekers looking for a career that is both challenging and fulfilling. We are also committed to providing equal opportunities at every selection stage. We do not discriminate due to age, gender, sexual orientation, ethnicity, nationality, and religion.
Work with Us. Grow with Us.
KMC Solutions offers a variety of career opportunities in Metro Manila, Cebu and Clark & Iloilo. We are always looking for talented and enthusiastic individuals who are ready to make their next big career move.
Our Culture
At KMC, we foster an inclusive and positive workplace for all. We push our members to succeed in everything they do through our collaborative work environment. We encourage our community to work hard and reach their full potential while delivering results that matter for our members and you as professionals.
We host amazing and quality events and implement people-centric policies to work flexibly. We ensure that everyone in our expansive network is engaged, from our internal employees and those who work on behalf our offshore partners.
Life within KMC: Work Hard Party Harder
At KMC, we work hard and we are committed to putting our best foot forward in everything we do. Everyone is encouraged to be an individual while also working for the collective good of the KMC Community. We believe mistakes are opportunities and that you should not present a solution without a problem.
We also know when hard work deserves to be recognized so we reward our employees with monthly parties, free trips and much much more!
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