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AR & FUEL CLERK

XTN-4B25419

City
Taguig City, PHILIPPINES
Schedule
Office Location
FOUR/NEO

Make your next big career move by applying as KMC Solutions' next AR & FUEL CLERK

The AR & Fuel Clerk is responsible for processing, reviewing, and maintaining accurate financial and transactional data related to the company’s fuel and lubricant sales. This position ensures timely invoicing, verification of fuel deliveries, reconciliation of fuel transactions, and proper communication with internal departments and customers. Reporting to the Fuel Processing Manager, the AR & Fuel Clerk works closely with Operations, Dispatch, and Sales to ensure that fuel orders, pricing, and billing align accurately with company systems and customer contracts. The AR & Fuel Clerk level (I, II, or III) is determined based on experience, knowledge, and demonstrated proficiency in the role.

On top of your salary, here are the exciting benefits you can look forward to:

  • Health Insurance/HMO
  • Enjoy unlimited MadMax Coffee
  • Diverse learning & growth opportunities
  • Accessible Cloud HR platform (Sprout)
  • Above standard leaves

The main responsibilities of a AR & FUEL CLERK include:

Data Processing and Verification

  •  Verify, process, and reconcile daily fuel delivery tickets, invoices, and sales transactions. 
  • Review driver delivery logs, Bills of Lading (BOLs), and dispatch reports for accuracy before billing. 
  • Enter and reconcile fuel data into the accounting or ERP system. 

Pricing and Billing 

  • Ensure accurate fuel pricing and tax application according to customer contracts and current market rates. 
  • Generate and send customer invoices promptly and accurately. 
  • Maintain customer account information and assist in resolving billing questions or disputes. Reconciliation and Inventory 
  • Assist with daily, weekly, and monthly fuel inventory reconciliations.
  • Coordinate with Operations and Dispatch teams to resolve delivery or documentation discrepancies. 
  • Track and report fuel sales trends, discrepancies, and variances as requested by management. Reporting and Compliance 
  • Support the month-end closing process through reporting and account reconciliation. 
  • Maintain detailed records for audit support and compliance with company policies.
  • Collaborate with AR and Accounting teams to ensure proper revenue recognition and payment application.  

Process Improvement 

  • Assist in process improvements to streamline fuel billing and reconciliation workflows.
  • Perform additional accounting or administrative duties as assigned by management. 

To apply, you must be an expert on the following requirements:

AR & Fuel Clerk I (Entry Level)

  •  Up to 2 years of experience in accounting, billing, or fuel operations.
  • Performs routine data entry, invoice generation, and delivery reconciliation under supervision. • Focuses on learning fuel transaction processes, pricing systems, and company procedures. 
  • Works closely with senior team members for guidance and verification of work. 
  • Handles low-complexity accounts and standard transactions.

AR & Fuel Clerk II (Intermediate Level) 

  • 2 - 4 years of experience in fuel billing, accounting, or related operations. 
  • Handles more complex fuel accounts and reconciliations with minimal supervision. 
  • Reviews large-volume fuel data, resolves discrepancies, and communicates directly with internal departments. 
  • Assists in training new team members and improving documentation processes. 
  • Demonstrates strong understanding of pricing, taxes, and margin reporting for assigned accounts.  


AR & Fuel Clerk III (Senior Level)

  • 4+ years of experience in fuel accounting, billing, or reconciliation, preferably within the petroleum industry. 
  • Independently manages complex accounts, high-volume data, and detailed reconciliations. 
  • Serves as a subject matter expert in fuel pricing, taxes, and delivery documentation. 
  • Provides analytical reports on fuel margins, discrepancies, and efficiency improvements. 
  • Supports audits, assists management in system updates, and helps develop departmental SOPs. 
  • May act as a lead resource or mentor for junior Fuel Specialists. 

It will also be favorable if you are knowledgeable in:

Additional relevant knowledge or experience related to the above requirements will be considered an advantage.

The successful candidate must submit the following pre-employment requirements

  • Scanned copy of valid NBI Clearance
  • Accomplished Medical or PEME Slip (covered by KMC)
  • 2x2 & Half body picture with white background
  • Proof of government numbers (TIN, SSS, Pag-ibig, & Philhealth)
  • Photocopy of 2 valid IDs – front & back (government-issued)
  • Clear copy of your Birth Certificate (PSA or NSO)
  • Accomplished HR Forms & Promissory Note (will be provided by KMC’s Onboarding Team

Click here to view the complete list of KMC’s pre-employment requirements.

KMC Careers

If you're a rockstar at what you do and looking to be a part of our amazing story, we want to hear from you!

We offer attractive salaries and benefits plus you get to work in some of the Philippines' best flexible workspaces. Our employees also get to enjoy exclusive discounts, rewards and freebies, and invites to our monthly events. We are always recruiting for roles in IT & Development, Marketing, Business Administration, HR & Recruitment and Legal & Finance Roles.

KMC provides quality employment opportunities for job-seekers looking for a career that is both challenging and fulfilling. We are also committed to providing equal opportunities at every selection stage. We do not discriminate due to age, gender, sexual orientation, ethnicity, nationality, and religion.

Work with Us. Grow with Us.

KMC Solutions offers a variety of career opportunities in Metro Manila, Cebu and Clark & Iloilo. We are always looking for talented and enthusiastic individuals who are ready to make their next big career move.

Our Culture

At KMC, we foster an inclusive and positive workplace for all. We push our members to succeed in everything they do through our collaborative work environment. We encourage our community to work hard and reach their full potential while delivering results that matter for our members and you as professionals.

We host amazing and quality events and implement people-centric policies to work flexibly. We ensure that everyone in our expansive network is engaged, from our internal employees and those who work on behalf our offshore partners.

Life within KMC: Work Hard Party Harder

At KMC, we work hard and we are committed to putting our best foot forward in everything we do. Everyone is encouraged to be an individual while also working for the collective good of the KMC Community. We believe mistakes are opportunities and that you should not present a solution without a problem.

We also know when hard work deserves to be recognized so we reward our employees with monthly parties, free trips and much much more!

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