CONTRACT ADMINISTRATOR
CONTRACT ADMINISTRATOR
XTN-91A9243
XTN-91A9243
- City
- Makati City, Philippines
- Schedule
ARMSTRONG CORPORATE CENTER
Make your next big career move by applying as KMC Solutions' next CONTRACT ADMINISTRATOR
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M |
oddex is considered to be an innovative organization and Australasia’s leading manufacturer of modular handrail and balustrade systems, located in Australia and New Zealand. Working for Moddex is not just about our unique products and solutions, that fit so well together. It’s also how we fit together as a company - as people working in a team. All of the elements of a project, connected, from start to finish and beyond, with each and every one of us having an important part to play.
On top of your salary, here are the exciting benefits you can look forward to:
Great Place to Work
Moddex is officially recognized and accredited as a 'Great Place to Work' 2020 & 2021
Our Company Values:
Work Hard, Have Fun. | Own It, Do It. | Make Our Customers Smile. | Stare Down The Challenges. | One Winning Team.
Our Company Purpose
A Better Way (never stop improving)
Our Company Mission
Accelerate adoption of the world’s best access systems.
Our Company Vision
Create the world’s most trusted pathways – in work and in life.
Our People Are Rewarded By:
Working within an innovative organisation who always strive for greater | Providing regular formal training and support | Having access to a great career paths | Working in a professional culture.
The main responsibilities of a CONTRACT ADMINISTRATOR include:
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Contract Claims Administration |
Match invoices to claim sheets. Prepare claim sheets and convert to PDF. Prepare statutory declarations where required. Draft and send claim emails to customers. Maintain claim documentation in job folders. Open and maintain monthly claim registers. Update monthly claim sheets and unclaimable sheets. Save PDF versions of claimable and unclaimable documentation. |
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Claims Administration and System Processing |
Process invoices in eSuite. Open corresponding invoices for claim processing. Assist with allocation during pre-invoice finalisation. Ensure claim documentation aligns with invoicing records. |
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Retention and Contract Record Management |
Maintain retention tracking registers. Assist with management of retention backlog records. Update retention information and contract records. |
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Customer and External System Reporting |
Upload required documentation to customer portals where required. Support external program reporting requirements. Maintain documentation required for client systems. |
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Team Collaboration |
Attend AR huddles. Participate in finance team meetings. Communicate with internal teams to support the claims and invoicing process. |
To apply, you must be an expert on the following requirements:
§ Excellent written and verbal communication skills
§ Strong attention to detail and accuracy
§ Good organisational and document management skills
§ Strong software skills including Excel and business systems
§ Ability to follow structured processes and procedures
§ Good time management and prioritisation skills
§ Accountability and reliability
§ Ability to work collaboratively with remote teams
§ Adaptability and openness to process improvement
It will also be favorable if you are knowledgeable in:
ORGANISATION EXPECTATIONS
Culture:
§ Promote and uphold both the philosophy and principles of Moddex.
§ Understand, communicate and support the policies and procedures of the organisation.
§ Create and maintain a work environment that enables employees to strive to be their best self.
Work Health & Safety:
§ Notify your Manager of any reason you may not be capable of performing your tasks safely
§ Ensure that the workplace, together with work methods, system and procedures are safe
§ Understand and follow enforced safety procedures,
§ Ensure safety issues, incidents and potential hazards are identified and reported in a timely manner
§ Abide by systems and procedures in place so that all employees and suppliers operate- ed in a zero-harm environment
§ Work closely with the identified WHS representatives to minimize workplace hazards, execute safety improvements, hazard review and injury root cause review
§ Ensure work area is maintained in a clean and safe condition at all times
§ Communicate safe work practices and procedures to others
Quality and Lean:
§ Support the Quality agenda across the broader business
§ Identify opportunities for best practice and continuous improvement and communicate these effectively with the team and the organization
§ Identify defects, human error and any other issues and resolve quickly before product is damaged
§ All delivered product must meet specification set
§ Engagement with site peers, quality assurance & scheduling on a weekly basis to ensure that relevant issues are discussed
§ Carry out the day-to-day functions of the QA in your department
§ Demonstrate commitment to meeting safety and quality standards
§ Ensure all correct practices are followed.
Customer Relations
§ Ensure that customer service and quality measures are followed.
§ To uphold the reputation of Moddex by maintaining high personal standards and projecting a warm, appreciative and welcoming attitude towards customers, visitors and staff.
§ Communicate with customers (internal and external) in a positive, clear and timely manner
§ Understand customer requirements accurately to anticipate their business needs and identify opportunities
The successful candidate must submit the following pre-employment requirements
- Scanned copy of valid NBI Clearance
- Accomplished Medical or PEME Slip (covered by KMC)
- 2x2 & Half body picture with white background
- Proof of government numbers (TIN, SSS, Pag-ibig, & Philhealth)
- Photocopy of 2 valid IDs – front & back (government-issued)
- Clear copy of your Birth Certificate (PSA or NSO)
- Accomplished HR Forms & Promissory Note (will be provided by KMC’s Onboarding Team
Click here to view the complete list of KMC’s pre-employment requirements.
KMC Careers
If you're a rockstar at what you do and looking to be a part of our amazing story, we want to hear from you!
We offer attractive salaries and benefits plus you get to work in some of the Philippines' best flexible workspaces. Our employees also get to enjoy exclusive discounts, rewards and freebies, and invites to our monthly events. We are always recruiting for roles in IT & Development, Marketing, Business Administration, HR & Recruitment and Legal & Finance Roles.
KMC provides quality employment opportunities for job-seekers looking for a career that is both challenging and fulfilling. We are also committed to providing equal opportunities at every selection stage. We do not discriminate due to age, gender, sexual orientation, ethnicity, nationality, and religion.
Work with Us. Grow with Us.
KMC Solutions offers a variety of career opportunities in Metro Manila, Cebu and Clark & Iloilo. We are always looking for talented and enthusiastic individuals who are ready to make their next big career move.
Our Culture
At KMC, we foster an inclusive and positive workplace for all. We push our members to succeed in everything they do through our collaborative work environment. We encourage our community to work hard and reach their full potential while delivering results that matter for our members and you as professionals.
We host amazing and quality events and implement people-centric policies to work flexibly. We ensure that everyone in our expansive network is engaged, from our internal employees and those who work on behalf our offshore partners.
Life within KMC: Work Hard Party Harder
At KMC, we work hard and we are committed to putting our best foot forward in everything we do. Everyone is encouraged to be an individual while also working for the collective good of the KMC Community. We believe mistakes are opportunities and that you should not present a solution without a problem.
We also know when hard work deserves to be recognized so we reward our employees with monthly parties, free trips and much much more!
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