OptimEdge Consulting is an IT Strategy and Consulting firm serving the needs of small and midmarket firms seeking to optimize information systems, tighten cybersecurity, and ensure compliance. We are a dynamic and innovative company dedicated to delivering high-quality digital solutions.

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to senior executives. This role involves managing a wide range of business and personal administrative tasks, ensuring seamless operations, and maintaining confidentiality. The ideal candidate will be detail-oriented, adaptable, and capable of handling multiple priorities in a fast-paced environment.

Administrative Support:

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare materials for meetings, presentations, and reports, ensuring accuracy and timeliness.
• Handle incoming and outgoing correspondence, including emails, phone calls, and written communications, prioritizing as needed.

Business Administration:

• Organize and maintain confidential business documents, contracts, and records.
• Assist with project coordination, tracking deadlines, and ensuring deliverables are met.
• Liaise with internal and external stakeholders to facilitate communication and follow-ups on behalf of executives.

Personal Administration:

• Manage personal tasks for executives, such as arranging personal appointments, travel, or event planning as required.
• Handle personal correspondence and errands discreetly and efficiently.
• Coordinate with household staff or vendors for personal-related tasks when necessary.

Event and Travel Coordination:

• Plan and execute corporate events, meetings, or team offsites, including logistics and vendor coordination.
• Arrange complex domestic and international travel itineraries, including flights, accommodations, and transportation.

Confidentiality and Discretion:

• Maintain strict confidentiality of sensitive business and personal information.
• Handle sensitive matters with professionalism and discretion.

Operational Efficiency:

• Streamline administrative processes to enhance efficiency and productivity.
• Anticipate the needs of executives and proactively address potential issues.
• Manage office supplies, expense reports, and budget tracking for administrative tasks. 

Education:

• Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field preferred.

Experience:

• 3+ years of experience as an administrative assistant, preferably supporting C-level executives.
• Experience managing both business and personal administrative tasks.
• Familiarity with coordinating complex schedules and travel arrangements.

Skills:

• Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools (e.g., Google Calendar, Microsoft Teams).
• Strong written and verbal communication skills for professional correspondence.
• Ability to multitask and adapt to changing priorities in a dynamic environment.
• Familiarity with expense reporting and budget tracking tools is a plus.

Attributes:

• High level of professionalism, integrity, and discretion.
• Proactive and resourceful with strong problem-solving skills.
• Excellent interpersonal skills to interact with diverse stakeholders.
• Ability to work independently and as part of a team 

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• Scanned copy of valid NBI Clearance
• Accomplished Medical or PEME Slip (covered by KMC)
• 2x2 & Half body picture with white background
• Proof of government numbers (TIN, SSS, Pag-ibig, & Philhealth)
• Photocopy of 2 valid IDs – front & back (government-issued)
• Clear copy of your Birth Certificate (PSA or NSO)
• Accomplished HR Forms & Promissory Note (will be provided by KMC’s Onboarding Team

If you're a rockstar at what you do and looking to be a part of our amazing story, we want to hear from you!

We offer attractive salaries and benefits plus you get to work in some of the Philippines' best flexible workspaces. Our employees also get to enjoy exclusive discounts, rewards and freebies, and invites to our monthly events. We are always recruiting for roles in IT & Development, Marketing, Business Administration, HR & Recruitment and Legal & Finance Roles.

KMC provides quality employment opportunities for job-seekers looking for a career that is both challenging and fulfilling. We are also committed to providing equal opportunities at every selection stage. We do not discriminate due to age, gender, sexual orientation, ethnicity, nationality, and religion.

KMC Solutions offers a variety of career opportunities in Metro Manila, Cebu and Clark & Iloilo. We are always looking for talented and enthusiastic individuals who are ready to make their next big career move.

At KMC, we foster an inclusive and positive workplace for all. We push our members to succeed in everything they do through our collaborative work environment. We encourage our community to work hard and reach their full potential while delivering results that matter for our members and you as professionals.

We host amazing and quality events and implement people-centric policies to work flexibly. We ensure that everyone in our expansive network is engaged, from our internal employees and those who work on behalf our offshore partners.

At KMC, we work hard and we are committed to putting our best foot forward in everything we do. Everyone is encouraged to be an individual while also working for the collective good of the KMC Community. We believe mistakes are opportunities and that you should not present a solution without a problem.

We also know when hard work deserves to be recognized so we reward our employees with monthly parties, free trips and much much more!