EXECUTIVE ASSISTANT
Make your next big career move by applying as KMC Solutions' next EXECUTIVE ASSISTANT
Client is hiring a Senior Executive Assistant (m/f/d) to provide centralized executive support across the Gatti Leadership Team — the CEO, COO, and additional senior leadership.
This is a shared support function newly structured around the leadership team as a whole. The successful candidate will coordinate calendars, commitments, and follow-through across multiple principals simultaneously — prioritizing competing demands, resolving scheduling conflicts, and acting as the central operational interface between Gatti's leadership and the wider organization.
This is not a single-principal personal assistant role. The work requires the judgment to balance the time and priorities of three or more senior leaders, the maturity to make scheduling and triage decisions that affect multiple stakeholders at once, and the diplomatic skill to manage competing requests without friction.
On top of your salary, here are the exciting benefits you can look forward to:
- Health Insurance/HMO
- Enjoy unlimited MadMax Coffee
- Diverse learning & growth opportunities
- Accessible Cloud HR platform (Sprout)
- Above standard leaves
The main responsibilities of a EXECUTIVE ASSISTANT include:
• Maintain and coordinate the calendars of multiple leadership team members across time zones (CET / PH / partner locations)
• Resolve calendar conflicts between principals and prioritize meetings based on agreed leadership-level guidance
• Schedule cross-leadership working sessions and standing cadences (leadership reviews, weekly syncs, partner meetings)
• Protect focus time across multiple leaders and ensure appropriate buffers between commitments
• Coordinate travel logistics, calls, and video conferences for multiple principals — including travel sequencing when leaders are in different regions
• Send meeting confirmations, agendas, and reminders to internal and external participants
• Maintain a structured task list of open action items and commitments across the entire leadership team, including items spanning multiple leaders
• Proactively follow up with internal team members and external counterparts on behalf of leadership
• Track outstanding deliverables from partners, suppliers, and service providers against agreed timelines
• Flag aging items and at-risk commitments before they escalate
• Ensure each principal is briefed on their open items before relevant meetings or deadlines
• Maintain follow-up logs and status updates in agreed tools (Jira, Basecamp, Outline)
• Draft and send follow-up emails, Slack messages, and summaries on behalf of multiple leaders
• Liaise between leadership and the broader team to clarify priorities and relay instructions
• Prepare meeting notes and action item lists for cross-leadership meetings
• Triage incoming requests across principals — routing them by urgency, importance, and the right owner
• Support preparation of briefing documents, agendas, and presentation outlines
• Handle document organization in leadership-shared drives
• Support onboarding logistics for new hires and contractors
• Assist with expense tracking and invoice follow-up across leadership
• Coordinate ad-hoc research, vendor outreach, and travel arrangements
To apply, you must be an expert on the following requirements:
• 3+ years of executive assistant experience, ideally supporting more than one principal or working in a C-suite / senior leadership context
• Proven ability to manage competing calendars and resolve scheduling conflicts between multiple senior stakeholders
• Strong prioritization judgment — knows when to push back, when to escalate, and when to decide directly
• Excellent written English — capable of drafting professional messages independently on behalf of senior leaders
• Comfortable working with Microsoft 365 (Outlook, Teams, SharePoint), Jira, Basecamp, and Slack
• Discretion and professionalism — this role will routinely handle confidential commercial, HR, and strategic information across multiple leaders
• Experience supporting an international leadership team across multiple time zones
• Familiarity with technical, IT services, or infrastructure-adjacent business environments
• Mature judgment — comfortable making scheduling and triage decisions that affect multiple senior people
• Diplomatic — manages competing demands across principals without favoritism or friction
• Structured — maintains clean, reliable tracking systems for tasks and schedules across the leadership team
• Proactive — initiates follow-ups end-to-end without needing to be asked
• Persistent but polished — closes loops repeatedly without being pushy
• Detail-oriented — notices gaps, inconsistencies, and missing information across multiple workstreams
• Trustworthy — handles sensitive business and personnel matters with discretion at all times
• Travel planning experience supporting leadership teams
• Familiarity with international business environments and cross-timezone coordination is a plus
It will also be favorable if you are knowledgeable in:
• Proactive — acts before being asked and owns the follow-up cycle end-to-end
• Structured — maintains clean, reliable tracking systems for tasks and schedules
• Persistent but polished — follows up consistently without being pushy
• Detail-oriented — notices gaps, inconsistencies, and missing information
• Trustworthy — handles sensitive business matters with discretion
• Growth mindset — sees this role as a long-term career opportunity and is eager to take on increasing responsibility over time
Gatti Services
The successful candidate must submit the following pre-employment requirements
- Scanned copy of valid NBI Clearance
- Accomplished Medical or PEME Slip (covered by KMC)
- 2x2 & Half body picture with white background
- Proof of government numbers (TIN, SSS, Pag-ibig, & Philhealth)
- Photocopy of 2 valid IDs – front & back (government-issued)
- Clear copy of your Birth Certificate (PSA or NSO)
- Accomplished HR Forms & Promissory Note (will be provided by KMC’s Onboarding Team
Click here to view the complete list of KMC’s pre-employment requirements.
KMC Careers
If you're a rockstar at what you do and looking to be a part of our amazing story, we want to hear from you!
We offer attractive salaries and benefits plus you get to work in some of the Philippines' best flexible workspaces. Our employees also get to enjoy exclusive discounts, rewards and freebies, and invites to our monthly events. We are always recruiting for roles in IT & Development, Marketing, Business Administration, HR & Recruitment and Legal & Finance Roles.
KMC provides quality employment opportunities for job-seekers looking for a career that is both challenging and fulfilling. We are also committed to providing equal opportunities at every selection stage. We do not discriminate due to age, gender, sexual orientation, ethnicity, nationality, and religion.
Work with Us. Grow with Us.
KMC Solutions offers a variety of career opportunities in Metro Manila, Cebu and Clark & Iloilo. We are always looking for talented and enthusiastic individuals who are ready to make their next big career move.
Our Culture
At KMC, we foster an inclusive and positive workplace for all. We push our members to succeed in everything they do through our collaborative work environment. We encourage our community to work hard and reach their full potential while delivering results that matter for our members and you as professionals.
We host amazing and quality events and implement people-centric policies to work flexibly. We ensure that everyone in our expansive network is engaged, from our internal employees and those who work on behalf our offshore partners.
Life within KMC: Work Hard Party Harder
At KMC, we work hard and we are committed to putting our best foot forward in everything we do. Everyone is encouraged to be an individual while also working for the collective good of the KMC Community. We believe mistakes are opportunities and that you should not present a solution without a problem.
We also know when hard work deserves to be recognized so we reward our employees with monthly parties, free trips and much much more!
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