EXECUTIVE ASSISTANT
Make your next big career move by applying as KMC Solutions' next EXECUTIVE ASSISTANT
The Executive Assistant provides comprehensive support to senior leadership, ensuring efficient operation through a variety of administrative, logistical, and project-related tasks. The role is pivotal in managing the leader's calendar, coordinating high-level meetings and events across the APAC region, and facilitating communication and travel arrangements.
On top of your salary, here are the exciting benefits you can look forward to:
Join an influential role within a dynamic team, where you have the opportunity to shape event execution and communications on a regional scale. This position offers a chance to directly contribute to the strategic planning and operational efficiency of leadership. Additionally, the role provides avenues for leading special projects and developing professional relationships across the business.
The main responsibilities of a EXECUTIVE ASSISTANT include:
- Efficiently manage and prioritize executive calendars, using tools like Google Calendar, to align with the leader’s strategic business objectives.
- Ensure the leader is well-prepared and punctual for all engagements.
- Support senior leadership through administrative tasks and by facilitating internal meetings.
- Organize and lead the logistical aspects of team events, including APAC planning sessions, leadership summits, and quarterly business reviews.
- Design and implement comprehensive event plans and communication strategies for APAC-wide initiatives such as All Hands meetings and leadership summits.
- Handle both domestic and international travel arrangements, including itinerary planning, visa processing, and expense report management.
- Maintain records of team travel and monitor vacation schedules.
- Build and maintain relationships with key stakeholders outside of the immediate team.
- Lead and contribute to special projects focused on people and organizational development within the Center of Excellence (COE).
- Undertake additional tasks and small-scale projects as needed.
To apply, you must be an expert on the following requirements:
- Proven experience in executive assistance or similar administrative roles, preferably in a fast-paced, multinational environment.
- Strong proficiency in managing complex calendars and organizing high-level corporate events.
- Exceptional organizational skills with an ability to prioritize tasks and manage time effectively.
- Advanced proficiency in Google Calendar, Microsoft Office Suite, and other corporate communication tools.
- Excellent interpersonal and communication skills, capable of handling sensitive information with discretion.
- Detail-oriented approach with a focus on accuracy and the ability to produce high-quality work under tight deadlines.
It will also be favorable if you are knowledgeable in:
- Ability to lead projects and take initiative in a dynamic business setting.
- Experience in creating high-level presentations and strategic communication plans.
- Knowledge of APAC business etiquette and practices.
- Cultural sensitivity and the ability to engage effectively with a diverse range of cultures and business practices.
- Adept at stakeholder management and cultivating professional relationships.
The successful candidate must submit the following pre-employment requirements
- Scanned copy of valid NBI Clearance
- Accomplished Medical or PEME Slip (covered by KMC)
- 2x2 & Half body picture with white background
- Proof of government numbers (TIN, SSS, Pag-ibig, & Philhealth)
- Photocopy of 2 valid IDs – front & back (government-issued)
- Clear copy of your Birth Certificate (PSA or NSO)
- Accomplished HR Forms & Promissory Note (will be provided by KMC’s Onboarding Team
Click here to view the complete list of KMC’s pre-employment requirements.
KMC Careers
If you're a rockstar at what you do and looking to be a part of our amazing story, we want to hear from you!
We offer attractive salaries and benefits plus you get to work in some of the Philippines' best flexible workspaces. Our employees also get to enjoy exclusive discounts, rewards and freebies, and invites to our monthly events. We are always recruiting for roles in IT & Development, Marketing, Business Administration, HR & Recruitment and Legal & Finance Roles.
KMC provides quality employment opportunities for job-seekers looking for a career that is both challenging and fulfilling. We are also committed to providing equal opportunities at every selection stage. We do not discriminate due to age, gender, sexual orientation, ethnicity, nationality, and religion.
Work with Us. Grow with Us.
KMC Solutions offers a variety of career opportunities in Metro Manila, Cebu and Clark & Iloilo. We are always looking for talented and enthusiastic individuals who are ready to make their next big career move.
Our Culture
At KMC, we foster an inclusive and positive workplace for all. We push our members to succeed in everything they do through our collaborative work environment. We encourage our community to work hard and reach their full potential while delivering results that matter for our members and you as professionals.
We host amazing and quality events and implement people-centric policies to work flexibly. We ensure that everyone in our expansive network is engaged, from our internal employees and those who work on behalf our offshore partners.
Life within KMC: Work Hard Party Harder
At KMC, we work hard and we are committed to putting our best foot forward in everything we do. Everyone is encouraged to be an individual while also working for the collective good of the KMC Community. We believe mistakes are opportunities and that you should not present a solution without a problem.
We also know when hard work deserves to be recognized so we reward our employees with monthly parties, free trips and much much more!
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