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EXECUTIVE ASSISTANT

XTN-B28F303

City
Makati City, Philippines
Schedule
Night Shift
Office Location
OFFSITE
Work Schedule
Night Shift

Make your next big career move by applying as KMC Solutions' next EXECUTIVE ASSISTANT

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support our executive leadership team. This role requires exceptional written communication skills, strong organizational abilities, and the capacity to manage multiple priorities in a fast-paced environment.

The successful candidate will support business development activities, executive scheduling, outreach campaigns, lead management, and general administrative functions. The ideal candidate is comfortable communicating professionally via email and LinkedIn, managing executive calendars, maintaining accurate records, and conducting research to identify relevant business opportunities.

Please note that Figma is not required for this role. Excellent written communication skills, computer proficiency, and organizational abilities are the primary requirements.

On top of your salary, here are the exciting benefits you can look forward to:

  • HMO on Day 1 plus 2 free dependents
  • Group Life Insurance 
  • Fixed weekends off

The main responsibilities of a EXECUTIVE ASSISTANT include:

Business Development & Outreach

  • Conduct outreach to mutual connections via email and LinkedIn to request introductions and business opportunities.
  • Track outreach activities, responses, follow-ups, and conversion rates.
  • Execute cold outreach campaigns through email and LinkedIn.
  • Maintain accurate records of all outreach efforts and engagement status.

Executive Support

  • Coordinate and manage the executive’s calendar, meetings, appointments, and travel arrangements.
  • Organize business trips, itineraries, and meeting schedules.
  • Adjust schedules and priorities as business needs evolve.

Lead Management & Research

  • Maintain and update contact databases and lead funnels.
  • Track outreach progress, lead status, responses, and conversions.
  • Process inbound lead lists and conduct research to determine prospect relevance.
  • Gather information on companies, contacts, and potential business
  • Extract and organize mutual connections and networking opportunities from LinkedIn.
  • Support ongoing lead generation initiatives through data gathering and list management.

Administrative Support

  • Perform various administrative tasks as required.
  • Maintain organized records and documentation.
  • Support special projects and ad hoc requests from leadership.
  • Assist with reporting, tracking, and operational coordination

Primary Success Metrics

  • Timely and accurate outreach execution.
  • Effective management of executive schedules and travel.
  • Accurate maintenance of lead funnels and contact databases.
  • Consistent follow-up and tracking of introductions, responses, and opportunities.
  • Ability to independently manage administrative and operational tasks while maintaining a high level of organization.

To apply, you must be an expert on the following requirements:

  • 3-5 years of experience in an Executive Assistant, Administrative Assistant, Sales Support, Business Development Support, or similar role.
  • Excellent written English communication skills.
  • Strong computer proficiency, particularly with email, LinkedIn, spreadsheets, and CRM systems.
  • Outstanding organizational and time management skills.
  • Strong attention to detail and ability to manage multiple priorities simultaneously.
  • Experience coordinating executive schedules and meetings.
  • Comfortable conducting online research and managing large contact databases.
  • Ability to work independently with minimal supervision.
  • High level of professionalism, discretion, and reliability.

It will also be favorable if you are knowledgeable in:

    • Experience supporting founders, executives, business development teams, or sales teams.
    • Experience using LinkedIn for networking and outreach.
    • Familiarity with CRM platforms, lead management systems, and sales pipelines.
    • Experience coordinating travel arrangements and executive calendars.

The successful candidate must submit the following pre-employment requirements

  • Scanned copy of valid NBI Clearance
  • Accomplished Medical or PEME Slip (covered by KMC)
  • 2x2 & Half body picture with white background
  • Proof of government numbers (TIN, SSS, Pag-ibig, & Philhealth)
  • Photocopy of 2 valid IDs – front & back (government-issued)
  • Clear copy of your Birth Certificate (PSA or NSO)
  • Accomplished HR Forms & Promissory Note (will be provided by KMC’s Onboarding Team

Click here to view the complete list of KMC’s pre-employment requirements.

KMC Careers

If you're a rockstar at what you do and looking to be a part of our amazing story, we want to hear from you!

We offer attractive salaries and benefits plus you get to work in some of the Philippines' best flexible workspaces. Our employees also get to enjoy exclusive discounts, rewards and freebies, and invites to our monthly events. We are always recruiting for roles in IT & Development, Marketing, Business Administration, HR & Recruitment and Legal & Finance Roles.

KMC provides quality employment opportunities for job-seekers looking for a career that is both challenging and fulfilling. We are also committed to providing equal opportunities at every selection stage. We do not discriminate due to age, gender, sexual orientation, ethnicity, nationality, and religion.

Work with Us. Grow with Us.

KMC Solutions offers a variety of career opportunities in Metro Manila, Cebu and Clark & Iloilo. We are always looking for talented and enthusiastic individuals who are ready to make their next big career move.

Our Culture

At KMC, we foster an inclusive and positive workplace for all. We push our members to succeed in everything they do through our collaborative work environment. We encourage our community to work hard and reach their full potential while delivering results that matter for our members and you as professionals.

We host amazing and quality events and implement people-centric policies to work flexibly. We ensure that everyone in our expansive network is engaged, from our internal employees and those who work on behalf our offshore partners.

Life within KMC: Work Hard Party Harder

At KMC, we work hard and we are committed to putting our best foot forward in everything we do. Everyone is encouraged to be an individual while also working for the collective good of the KMC Community. We believe mistakes are opportunities and that you should not present a solution without a problem.

We also know when hard work deserves to be recognized so we reward our employees with monthly parties, free trips and much much more!

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