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EXECUTIVE SERVICES OFFICER

INT-F86A505

City
Taguig City, Philippines
Schedule
Office Location
PICADILLY STAR

Make your next big career move by applying as KMC Solutions' next EXECUTIVE SERVICES OFFICER

The Executive Services Officer will provide high-level administrative support for the company's senior leaders to ensure they can efficiently accomplish key tasks and company initiatives. They keep the executives’ communications organized so that they can easily access the most important information without having to sort through low-priority items. The Executive Services Officer screens all visitors and determines what level of support they need while offering polite, professional customer service. They manage the executive’s daily calendar, including scheduling meetings, confirming appointments, writing itineraries, and arranging for transportation. This role will also train other administrative staff on company policies and best practices. 

The primary responsibility of this role is to support the COO in ensuring efficient executive operations as needed.

On top of your salary, here are the exciting benefits you can look forward to:

  • You’ll be interacting with key players such as C-level executives from enterprise-level organizations which can expand your skills and network.
  • Making sound decision-making and flexibility to ensure team dynamics and productivity.
  • Hybrid work setup
  • Competitive salary and benefits
  • HMO + free dependent
  • Access to KMC's exclusive pantry (MadMax Coffee, Fresh Fridge)
  • Diverse learning & growth opportunities
  • Accessible Cloud HR platform (Sprout)
  • Above standard leaves

The main responsibilities of a EXECUTIVE SERVICES OFFICER include:

  • Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf 

  • Maintains comprehensive and accurate records 

  • Plans and executions for EXECOM events and meetings (including but not limited to weekly EXECOM meetings, semi-annual strategic planning sessions, and other leaders’ events) 

  • Performs minor accounting duties (expense reports mostly) 

  • Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary 

  • Answers phone calls in a polite and professional manner 

  • Welcomes visitors and identifies the purpose of their visit before directing them to the appropriate department 

  • Coordinate with other departments involved during client visits and provide support as needed.  

  • Manages the executive’s calendar, including making appointments and prioritizing the most sensitive matters  

  • Acts as the point of contact among executives, employees, clients, and other external partners 

  • Manages information flow in a timely and accurate manner 

  • Manages executives’ calendars and sets up meetings 

  • Make travel and accommodation arrangements 

  • Responsible for taking meeting minutes and generating reports  

  • Prepares/reviews minutes of meetings attended by Executive/s 

  • Expense Reports – Credit Card Liquidation, Personal Expenses for HR Reimbursement 

  • PowerPoint presentations of Executives 

  • Other ad-hoc reports 

  • HubSpot Management / CRM Tools   

  • Generate reports and dashboards to provide insights on key metrics 

To apply, you must be an expert on the following requirements:

  • Bachelor’s degree in Business Administration, Marketing, or a related field. 

  • 3-5+ years of experience as an Executive Assistant or in a similar role, supporting senior leadership. 

  • Proficiency in Enterprise Resource Planning (ERP), or similar tools. 

  • Excellent organizational and time management skills, with the ability to prioritize and multitask. 

  • Exceptional communication skills, both written and verbal. 

  • Experienced in Events Planning.  

  • Excellent in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace. 

  • Analytical mindset with the ability to interpret and present data effectively. 

  • A proactive approach to problem-solving and attention to detail. 

  • Must be willing to work On-site  

The successful candidate must submit the following pre-employment requirements

  • Scanned copy of valid NBI Clearance
  • Accomplished Medical or PEME Slip (covered by KMC)
  • 2x2 & Half body picture with white background
  • Proof of government numbers (TIN, SSS, Pag-ibig, & Philhealth)
  • Photocopy of 2 valid IDs – front & back (government-issued)
  • Clear copy of your Birth Certificate (PSA or NSO)
  • Accomplished HR Forms & Promissory Note (will be provided by KMC’s Onboarding Team

Click here to view the complete list of KMC’s pre-employment requirements.

KMC Careers

If you're a rockstar at what you do and looking to be a part of our amazing story, we want to hear from you!

We offer attractive salaries and benefits plus you get to work in some of the Philippines' best flexible workspaces. Our employees also get to enjoy exclusive discounts, rewards and freebies, and invites to our monthly events. We are always recruiting for roles in IT & Development, Marketing, Business Administration, HR & Recruitment and Legal & Finance Roles.

KMC provides quality employment opportunities for job-seekers looking for a career that is both challenging and fulfilling. We are also committed to providing equal opportunities at every selection stage. We do not discriminate due to age, gender, sexual orientation, ethnicity, nationality, and religion.

Work with Us. Grow with Us.

KMC Solutions offers a variety of career opportunities in Metro Manila, Cebu and Clark & Iloilo. We are always looking for talented and enthusiastic individuals who are ready to make their next big career move.

Our Culture

At KMC, we foster an inclusive and positive workplace for all. We push our members to succeed in everything they do through our collaborative work environment. We encourage our community to work hard and reach their full potential while delivering results that matter for our members and you as professionals.

We host amazing and quality events and implement people-centric policies to work flexibly. We ensure that everyone in our expansive network is engaged, from our internal employees and those who work on behalf our offshore partners.

Life within KMC: Work Hard Party Harder

At KMC, we work hard and we are committed to putting our best foot forward in everything we do. Everyone is encouraged to be an individual while also working for the collective good of the KMC Community. We believe mistakes are opportunities and that you should not present a solution without a problem.

We also know when hard work deserves to be recognized so we reward our employees with monthly parties, free trips and much much more!

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