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EXECUTIVE ADMIN ASSISTANT

XTN-0C5E489

City
Taguig City, Philippines
Schedule
Office Location
CYBER SIGMA

Make your next big career move by applying as KMC Solutions' next EXECUTIVE ADMIN ASSISTANT

We are sourcing a capable and detail-oriented General Administrator to provide essential administrative support across the organization. The selected candidate will ensure efficient day-to-day operations, maintain effective communication channels, and deliver high-quality administrative assistance to internal teams. An interest in photography or previous experience in real estate/estate agency is a strong advantage, as this role includes sending selected property photography to our editing team. Training will be provided.

Overview

The candidate must be a highly organized and detail-oriented professional capable of supporting daily office operations. This role requires managing communications, scheduling, data entry, and documentation while providing efficient administrative support across departments. Experience within the property or creative sector is a plus, but not essential. We will provide full training for the photography submission process.

On top of your salary, here are the exciting benefits you can look forward to:

  • You’ll be interacting with key players such as C-level executives from enterprise-level organizations which can expand your skills and network.
  • Making sound decision-making and flexibility to ensure team dynamics and productivity.
  • Competitive salary and benefits
  • HMO + free dependent
  • Access to KMC's exclusive pantry (MadMax Coffee)
  • Diverse learning & growth opportunities
  • Accessible Cloud HR platform (Sprout)
  • Above standard leaves

The main responsibilities of a EXECUTIVE ADMIN ASSISTANT include:

  • Provide comprehensive administrative support, including email management, documentation, and coordination of daily office activities
  • Handle professional communication with clients via email and calls on a daily basis
  • Manage calendars, schedule meetings, and coordinate appointments
  • Prepare reports, presentations, and business documents using Microsoft Office tools
  • Perform accurate data entry and maintain organized records and files
  • Support office operations, including monitoring office supplies and basic coordination tasks
  • Ensure confidential information is handled with discretion and professionalism
  • Assist leadership and team members with ad hoc administrative requirements
  • Manage office communications, including emails, phone calls, and correspondence.
  • Schedule and coordinate meetings, appointments, and staff calendars.
  • Perform accurate data entry and maintain databases and records.
  • Handle documentation processes, including filing and archiving.
  • Support various departments with administrative coordination.
  • Maintain office supplies and equipment inventory.
  • Assist in preparing reports, presentations, and documentation.
  • Ensure the office environment remains organized and professional.
  • Select and send property photography to editors, following internal guidelines (training provided).\

To apply, you must be an expert on the following requirements:

  • 3–5 years of relevant experience in office administration, executive assistance, or similar roles
  • Excellent English communication skills (spoken and written), with confidence in daily client interaction
  • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Able to work full-time onsite at the Sigma office
  • Highly organized, detail-oriented, and able to manage multiple priorities
  • Interest in photography or experience in real estate/estate agency is a HUGE PLUS, but not required
  • Proven experience in administrative or office support roles.
  • Strong organizational and time management skills.
  • Excellent attention to detail and accuracy.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Effective written and verbal communication skills.
  • Ability to multitask and prioritize efficiently.
  • Professional demeanour with the ability to work independently or as part of a team.
  • Interest in photography or experience in real estate/estate agency (highly beneficial but not required).

It will also be favorable if you are knowledgeable in:

  • Professional, polished, and client-facing demeanor
  • Strong time management and follow-through
  • Able to work independently with minimal supervision
  • Comfortable supporting senior stakeholders

The successful candidate must submit the following pre-employment requirements

  • Scanned copy of valid NBI Clearance
  • Accomplished Medical or PEME Slip (covered by KMC)
  • 2x2 & Half body picture with white background
  • Proof of government numbers (TIN, SSS, Pag-ibig, & Philhealth)
  • Photocopy of 2 valid IDs – front & back (government-issued)
  • Clear copy of your Birth Certificate (PSA or NSO)
  • Accomplished HR Forms & Promissory Note (will be provided by KMC’s Onboarding Team

Click here to view the complete list of KMC’s pre-employment requirements.

KMC Careers

If you're a rockstar at what you do and looking to be a part of our amazing story, we want to hear from you!

We offer attractive salaries and benefits plus you get to work in some of the Philippines' best flexible workspaces. Our employees also get to enjoy exclusive discounts, rewards and freebies, and invites to our monthly events. We are always recruiting for roles in IT & Development, Marketing, Business Administration, HR & Recruitment and Legal & Finance Roles.

KMC provides quality employment opportunities for job-seekers looking for a career that is both challenging and fulfilling. We are also committed to providing equal opportunities at every selection stage. We do not discriminate due to age, gender, sexual orientation, ethnicity, nationality, and religion.

Work with Us. Grow with Us.

KMC Solutions offers a variety of career opportunities in Metro Manila, Cebu and Clark & Iloilo. We are always looking for talented and enthusiastic individuals who are ready to make their next big career move.

Our Culture

At KMC, we foster an inclusive and positive workplace for all. We push our members to succeed in everything they do through our collaborative work environment. We encourage our community to work hard and reach their full potential while delivering results that matter for our members and you as professionals.

We host amazing and quality events and implement people-centric policies to work flexibly. We ensure that everyone in our expansive network is engaged, from our internal employees and those who work on behalf our offshore partners.

Life within KMC: Work Hard Party Harder

At KMC, we work hard and we are committed to putting our best foot forward in everything we do. Everyone is encouraged to be an individual while also working for the collective good of the KMC Community. We believe mistakes are opportunities and that you should not present a solution without a problem.

We also know when hard work deserves to be recognized so we reward our employees with monthly parties, free trips and much much more!

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