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HR AND PAYROLL ADMINISTRATOR

XTN-EB84446

City
Makati City, Philippines
Schedule
Office Location
ONE AYALA TOWER

Make your next big career move by applying as KMC Solutions' next HR AND PAYROLL ADMINISTRATOR

This role is responsible for a detailed, efficient, proactive and responsive approach to the end-to-end HR and Payroll operations and supporting month-end. The role will support the Company Accountant, Group Financial Controller, GMs and Directors across the business, as well as involvement in the refinement and implementation of the Cachet Group’s overarching financial and HR strategy.

On top of your salary, here are the exciting benefits you can look forward to:

HMO on Day 1 plus 1 free dependent
Group Life Insurance 
Unused leave monetization
Fixed weekends off

The main responsibilities of a HR AND PAYROLL ADMINISTRATOR include:

Responsibilities

HR:

  • Maintain accurate employee HR records, including leave records, salary adjustments and employment changes.
  • Onboarding new staff
  • Provide timely support on HR-related queries from employees and managers.

Payroll:

  • Process monthly and out-of-cycle payrolls accurately and on schedule.
  • Oversee and streamline leave management processes.
  • Prepare payroll reports, including variance analysis report and leave liability report for management’s review.
  • Prepare payroll payment file and month end payroll journals.
  • Action ad hoc payroll and reporting request as directed.

Process Improvements: Support implementation of new payroll system, automation tools and continuous process improvement to enhance accuracy and efficiency.

Stakeholder Management: Work collaboratively with the Finance team and local GMs to ensure smooth finance operation.

Office and Administration: Provide general support to team members when and where required with any additional workload, including filing all office documentation related to administration and finance.

 

Key Performance Indicators

  HR and Leave

  • Manage employee HR and leave records accurately
  • Process leave requests promptly with proactively follow up for missing information
  • Keep HR and payroll records confidential and secure  

 Payroll

  • Monthly payroll processed on time with 100% accuracy
  • Payroll variance report and Leave liability report submitted on time
  • Monthly end payroll journals prepared and submitted on time with no error

 Stakeholder Management

  • Demonstrates professionalism and responsiveness in all internal and external interactions
  • Delivers timely support and finance insights, with positive feedback noted in reviews

 Office and Administration

  • Responds flexibly to needs outside core responsibilities without compromising quality
  • Files are complete, logically organized and retrievable without delay; follows naming conventions consistently

To apply, you must be an expert on the following requirements:

  • Offers 3–4 years (ideally 5+) of hands-on payroll processing experience across APAC (AU/NZ), NAMER (US), and EMEA (Ireland/UK).
  • Deeply familiar with modern payroll ecosystems, ideally featuring direct experience using Employment Hero, Gusto, and Parolla.
  • Demonstrates a strong understanding of localized tax, labor, and statutory payroll regulations within each required geographic market.
  • Brings a proactive, self-starting attitude that elevates our fast-paced, dynamic, and collaborative environment.
  • Learns quickly, adapts seamlessly to changing priorities, and consistently drives high-quality results.
  • Maintains absolute precision and exceptional attention to detail, ensuring flawless quality control and accuracy across all deliverables.
  • Demonstrates the shared values, adaptability, and collaborative mindset for thriving within our team.
  • Shows strong organizational dedication and a reliable, self-motivated approach to long-term career growth.

The successful candidate must submit the following pre-employment requirements

  • Scanned copy of valid NBI Clearance
  • Accomplished Medical or PEME Slip (covered by KMC)
  • 2x2 & Half body picture with white background
  • Proof of government numbers (TIN, SSS, Pag-ibig, & Philhealth)
  • Photocopy of 2 valid IDs – front & back (government-issued)
  • Clear copy of your Birth Certificate (PSA or NSO)
  • Accomplished HR Forms & Promissory Note (will be provided by KMC’s Onboarding Team

Click here to view the complete list of KMC’s pre-employment requirements.

KMC Careers

If you're a rockstar at what you do and looking to be a part of our amazing story, we want to hear from you!

We offer attractive salaries and benefits plus you get to work in some of the Philippines' best flexible workspaces. Our employees also get to enjoy exclusive discounts, rewards and freebies, and invites to our monthly events. We are always recruiting for roles in IT & Development, Marketing, Business Administration, HR & Recruitment and Legal & Finance Roles.

KMC provides quality employment opportunities for job-seekers looking for a career that is both challenging and fulfilling. We are also committed to providing equal opportunities at every selection stage. We do not discriminate due to age, gender, sexual orientation, ethnicity, nationality, and religion.

Work with Us. Grow with Us.

KMC Solutions offers a variety of career opportunities in Metro Manila, Cebu and Clark & Iloilo. We are always looking for talented and enthusiastic individuals who are ready to make their next big career move.

Our Culture

At KMC, we foster an inclusive and positive workplace for all. We push our members to succeed in everything they do through our collaborative work environment. We encourage our community to work hard and reach their full potential while delivering results that matter for our members and you as professionals.

We host amazing and quality events and implement people-centric policies to work flexibly. We ensure that everyone in our expansive network is engaged, from our internal employees and those who work on behalf our offshore partners.

Life within KMC: Work Hard Party Harder

At KMC, we work hard and we are committed to putting our best foot forward in everything we do. Everyone is encouraged to be an individual while also working for the collective good of the KMC Community. We believe mistakes are opportunities and that you should not present a solution without a problem.

We also know when hard work deserves to be recognized so we reward our employees with monthly parties, free trips and much much more!

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