Key Responsibilities – Junior Bookkeeper

1. High‑Volume Bank Reconciliation (Primary Duty)

• Perform daily manual reconciliation of multiple bank and corporate card accounts in Xero.
• Match, code, and clear all transactions with supporting documentation.
• Investigate discrepancies promptly and escalate unresolved items.
• Maintain a clean, up‑to‑date reconciliation status across all accounts.

2. Expense Claims & Corporate Card Processing (Supporting the Accounts Payable Officer – Donna Gonder)

• • Allocate corporate card payments from the Wise bank account to the correct employee corporate card expense claims in Xero.
  • Ensure all corporate card transactions are fully documented, matched, and reconciled daily.
  • Assist AP Officer with corporate card expense reports and recording related tasks as requested.

3. Transaction Coding & Ledger Maintenance

• • Accurately code high volumes of bank, expense, and supplier transactions in Xero.
  • Assist in clearing suspense and unallocated transactions.
  • Ensure consistency in coding across departments and entities.

4. Data Entry & Accounts Payable Support

• • Enter supplier bills, invoices, receipts, journals, and payments accurately into Xero.
  • Upload relevant documentation to maintain complete audit trails.
  • Support the AP Officer with supplier invoice processing, staff reimbursements, and basic payment preparation.
  • Maintain organised AP records and ensure document completeness.

5. Month‑End Close Support

• • Provide fully reconciled bank, corporate card, and cashbook accounts for month‑end close.
  • Assist with reconciliation schedules, accruals, journal entries, and other financial reports.
  • Ensure all submissions are completed accurately and within month‑end deadlines.

6. Fixed Assets Recording & Register Maintenance

• • Review invoices to identify capitalisable fixed assets in accordance with company policy.
  • Record new fixed assets accurately into Xero or the Fixed Asset Register.
  • Capture all relevant asset details including description, date, supplier, cost, location, and useful life.
  • Attach supporting documents such as invoices, approvals, and delivery records.
  • Reclassify capital assets from expense accounts when required.
  • Assist with monthly depreciation runs and reconciliation of the asset register to the GL.
  • Maintain records of disposals, transfers, and write‑offs as directed by senior finance staff.

7. Documentation & Compliance

• • Maintain organised digital files for all receipts, invoices, fixed asset documents, and supporting material.
  • Follow internal control procedures for documentation, approvals, and coding accuracy.
  • Assist with internal and external audit requests by preparing required documentation.

8. Other Duties as Required

• Provide assistance with ad hoc finance tasks as requested by senior finance team members.

• • Support special projects, process improvements, data clean‑ups, and system updates when assigned.
  • Assist with reporting preparation, reconciliations, or general financial analysis under guidance.
  • Offer backup support during peak periods or staff absences.