1. Leadership and Team Management

• Lead and oversee the daily operations of the Procurement function to ensure timely, accurate processing of purchases, deliveries, and payment endorsements for goods and services.
• Mentor, coach, and develop procurement staff, fostering a high-performance, compliance-driven, and continuous-improvement culture.
• Allocate and monitor team workload, provide regular feedback, and support performance evaluations aligned with evolving business needs and objectives.
• Promote adherence to ethical procurement practices and company values across the team.

2. Procurement Operations and Compliance

• Implement, maintain, and continuously improve procurement policies, procedures, and internal controls in compliance with organizational, regulatory, and audit requirements.
• Review and validate purchase orders to ensure accuracy, completeness, contractual compliance, and alignment with approved budgets prior to payment processing.
• Ensure full compliance with ISO standards, audit requirements, and documentation protocols related to procurement activities.
• Identify and mitigate procurement-related risks through strong governance and control mechanisms.

3. Vendor Management and Strategic Sourcing

• Develop and execute strategic sourcing and vendor management initiatives aligned with organizational goals, operational requirements, and long-term supply chain strategy.
• Establish and maintain strong strategic partnerships with key suppliers to drive cost optimization, service quality, innovation, and supply continuity.
• Evaluate supplier performance using defined KPIs, manage escalations, and implement corrective action plans to improve outcomes and mitigate risk.
• Lead high-impact contract, pricing, and commercial negotiations to achieve best total cost of ownership, favorable commercial terms, and sustainable supplier relationships.
• Oversee and coordinate overseas procurement activities, ensuring compliance with contractual, regulatory, and logistical requirements while managing delivery timelines and associated risks.

4. Financial Coordination and Payment Governance

• Collaborate closely with Finance to develop and implement vendor payment strategies that ensure accurate reconciliation of payables, timely settlement, and strict adherence to internal controls.
• Review, investigate, and resolve invoice discrepancies, strengthening payment governance and enhancing supplier confidence.
• Design, implement, and continuously improve procurement and payment tools, systems, and workflows to convert manual transactions into automated, system-driven processes.
• Drive process automation initiatives that improve efficiency, reduce errors, enhance data integrity, and support scalable procurement-to-pay operations.
• Ensure transparency, auditability, and compliance across all procurement-to-payment activities.

5. Data Analysis and Procurement Reporting

• Prepare, analyze, and present procurement performance reports and KPIs to support management decision-making.
• Utilize procurement analytics and spend analysis to identify cost-saving opportunities, improve efficiency, and reduce operational and supply risks.
• Track operational spending and produce management reports that provide clear insights into procurement performance and budget utilization.
• Provide strategic insights and recommendations based on supplier performance, market trends, and spend data to support continuous improvement and executive decision-making.

6. Cross-Functional Collaboration and Project Support

• Act as the procurement lead for new office builds, renovation projects, and ongoing business operations.
• Collaborate with internal stakeholders such as Design, Project Management, Finance, Legal, IT, and Operations to support sourcing requirements and product or service development.
• Contribute to organization-wide initiatives including process optimization, digital transformation, systems implementation or upgrades, and the development of procurement strategies.