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TALENT ACQUISITION SOURCING SPECIALIST

XTN-7430152

City
Makati City, Philippines
Schedule
Office Location
ONE AYALA TOWER

Make your next big career move by applying as KMC Solutions' next TALENT ACQUISITION SOURCING SPECIALIST

The Talent Acquisition Sourcing Specialist provides structured administrative and operational support to the Talent Acquisition team by executing sourcing and job posting tasks using approved templates, messaging, and documented workflows. This role focuses on accurately formatting, posting, updating, and maintaining job advertisements, as well as conducting outbound sourcing and outreach tasks as directed. The position does not perform full-cycle recruiting, candidate screening, or independent decision making. Success is driven by high attention to detail, consistent application of standardized procedures, accuracy in documentation, and reliable task execution.

On top of your salary, here are the exciting benefits you can look forward to:

  • Opportunity to be part of a dynamic Talent Acquisition team without the responsibilities of full-cycle recruiting.
  • Focus on operational and administrative aspects of recruitment, perfect for individuals with strong organizational skills.
  • Structured role with clear workflows and templates, ideal for those who excel in environments that value precision and consistency.

The main responsibilities of a TALENT ACQUISITION SOURCING SPECIALIST include:

  • ESSENTIAL DUTIES AND RESPONSIBILITIES include the following (Other duties may be assigned):
  •  Execute outbound sourcing tasks using approved search criteria, templates, and prewritten outreach messaging supplied by the Talent Acquisition team.
  • Conduct candidate searches across approved job boards, professional databases, and online talent platforms in alignment with established sourcing parameters. 
  • Send candidate outreach messages using standardized templates and document outreach activity as required.
  • Track sourcing activity, outreach volume, and candidate engagement within the applicant tracking system (ATS) or designated tracking tools.
  • Escalate unclear instructions, discrepancies, or missing information to the appropriate recruiter or manager.
  • Format job descriptions using approved job posting templates to ensure consistent branding, structure, and compliance.
  • Proofread and validate job postings to ensure accuracy related to job title, location, pay type, job code, employment status, and requisition details.
  • Post, update, refresh, and remove job advertisements across approved job boards, career sites, and online platforms on a regular posting cycle.
  • Conduct quality control reviews prior to posting to ensure alignment with approved requisition information.
  • Maintain organized records of posting activity and ensure accurate data entry within internal systems.
  • Support recruiters with administrative tasks related to sourcing, tracking, requisition updates, posting maintenance, and documentation.
  • Follow standard operating procedures (SOPs), templates, checklists, and scripts for all tasks to ensure accuracy and compliance.
  •  Assist with basic reporting, such as posting status updates, sourcing activity summaries, and weekly volume metrics.
  • Maintain consistent, accurate records of completed work, pending requests, and required follow-up actions. 
  • Ensure all sourcing and posting activities comply with internal quality standards, branding requirements, and regulatory posting guidelines.
  • Flag incorrect job details, outdated templates, formatting issues, or compliance concerns for correction.
  • Communicate primarily through written channels such as email, chat, and task management systems, providing timely updates and responses.
  • Follow defined turnaround times for task completion and provide end-of-shift summaries outlining completed assignments and work in progress. 

To apply, you must be an expert on the following requirements:

  • MINIMUM EDUCATION/EXPERIENCE: • High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred. • Minimum 1–3 years of administrative, HR support, recruiting coordination, or operations support experience. • Experience supporting Talent Acquisition or HR teams preferred but not required. • Equivalent combination of education and experience may be considered. LICENSES/CERTIFICATIONS: • None required SKILLS AND ABILITIS: • Strong attention to detail with the ability to apply structured instructions, templates, and SOPs accurately. • Ability to perform repetitive administrative tasks with consistency and accuracy. • Strong written communication skills, including proofreading, formatting, and clear documentation. • Ability to manage multiple tasks, maintain organization, and prioritize workload to meet deadlines. • Proficiency with applicant tracking systems (ATS), job boards, and professional networking platforms. • Proficiency with Microsoft Office or Google Workspace applications. • Strong data entry and documentation accuracy. • Ability to maintain confidentiality and handle sensitive information professionally. • Dependability, reliability, and adherence to defined work schedules and expectations. • Ability to work effectively in a structured, process-driven environment with minimal ambiguity. • Customer service mindset with the ability to support internal stakeholders professionally. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Prolonged periods sitting at a computer workstation performing data entry, formatting, and online sourcing tasks. • Frequent repetitive hand and wrist motions required for typing and digital file management. • Ability to visually review job descriptions, system data, and online candidate profiles for accuracy. • Ability to lift and carry up to 20 pounds occasionally (files, laptops, office materials). • Ability to travel occasionally for meetings, training, or HR support activities if required.

It will also be favorable if you are knowledgeable in:

  • Experience with Applicant Tracking Systems (ATS) and HR databases.
  • Basic knowledge of employment law and hiring practices.
  • Capacity to work independently with minimal supervision.
  • Flexibility and adaptability to meet changing priorities and deadlines.

The successful candidate must submit the following pre-employment requirements

  • Scanned copy of valid NBI Clearance
  • Accomplished Medical or PEME Slip (covered by KMC)
  • 2x2 & Half body picture with white background
  • Proof of government numbers (TIN, SSS, Pag-ibig, & Philhealth)
  • Photocopy of 2 valid IDs – front & back (government-issued)
  • Clear copy of your Birth Certificate (PSA or NSO)
  • Accomplished HR Forms & Promissory Note (will be provided by KMC’s Onboarding Team

Click here to view the complete list of KMC’s pre-employment requirements.

KMC Careers

If you're a rockstar at what you do and looking to be a part of our amazing story, we want to hear from you!

We offer attractive salaries and benefits plus you get to work in some of the Philippines' best flexible workspaces. Our employees also get to enjoy exclusive discounts, rewards and freebies, and invites to our monthly events. We are always recruiting for roles in IT & Development, Marketing, Business Administration, HR & Recruitment and Legal & Finance Roles.

KMC provides quality employment opportunities for job-seekers looking for a career that is both challenging and fulfilling. We are also committed to providing equal opportunities at every selection stage. We do not discriminate due to age, gender, sexual orientation, ethnicity, nationality, and religion.

Work with Us. Grow with Us.

KMC Solutions offers a variety of career opportunities in Metro Manila, Cebu and Clark & Iloilo. We are always looking for talented and enthusiastic individuals who are ready to make their next big career move.

Our Culture

At KMC, we foster an inclusive and positive workplace for all. We push our members to succeed in everything they do through our collaborative work environment. We encourage our community to work hard and reach their full potential while delivering results that matter for our members and you as professionals.

We host amazing and quality events and implement people-centric policies to work flexibly. We ensure that everyone in our expansive network is engaged, from our internal employees and those who work on behalf our offshore partners.

Life within KMC: Work Hard Party Harder

At KMC, we work hard and we are committed to putting our best foot forward in everything we do. Everyone is encouraged to be an individual while also working for the collective good of the KMC Community. We believe mistakes are opportunities and that you should not present a solution without a problem.

We also know when hard work deserves to be recognized so we reward our employees with monthly parties, free trips and much much more!

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