EXECUTIVE ASSISTANT
Make your next big career move by applying as KMC Solutions' next EXECUTIVE ASSISTANT
We are seeking a highly organized and proactive Executive Assistant with strong Human Resources experience to support the General Manager in day-to-day administrative tasks and HR functions. This role combines executive-level administrative support with responsibilities in recruitment, onboarding, and employee engagement. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities in a fast-paced environment.
On top of your salary, here are the exciting benefits you can look forward to:
- Opportunity to work closely with senior management, gaining invaluable exposure to business operations and strategic decision-making.
- Chance to play a pivotal role in shaping the company's culture through direct involvement in HR initiatives.
- Diverse responsibilities that provide a dynamic and challenging work environment.
The main responsibilities of a EXECUTIVE ASSISTANT include:
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Key Responsibilities
Executive Support
- Manage and maintain the General Manager’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, take meeting minutes, and ensure follow-up on action items.
- Handle confidential information with discretion.
- Coordinate internal and external communications on behalf of the General Manager.
- Assist in preparing reports, presentations, and other documentation.
Human Resources Support
- Assist in the recruitment process: posting job ads, screening resumes, scheduling interviews.
- Support onboarding of new hires: prepare documentation, coordinate orientation sessions, and ensure smooth integration.
- Maintain employee records and HR databases.
- Help organize training sessions and employee engagement activities.
- Ensure compliance with company policies and labor regulations.
Administrative & Coordination Tasks
- Organize and coordinate company events, meetings, and team-building activities.
- Manage office supplies and liaise with vendors when needed.
- Support other departments with administrative tasks as required.
To apply, you must be an expert on the following requirements:
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Qualifications
- Bachelor’s degree in Business Administration, Human Resources, Accounting or related field.
- Minimum 3-4 years of experience as an Executive Assistant or similar role, with HR responsibilities.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Proficient in MS Office Suite and HR software/tools.
- Ability to handle sensitive information with confidentiality.
It will also be favorable if you are knowledgeable in:
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Key Competencies
- Attention to Detail – Ensures accuracy in all tasks.
- Multitasking – Handles multiple priorities effectively.
- Problem-Solving – Anticipates issues and provides solutions.
- Professionalism – Maintains a high level of integrity and discretion.
- Applicants with experience in accounting, human resources management, or a tax background will be considered a plus.
The successful candidate must submit the following pre-employment requirements
- Scanned copy of valid NBI Clearance
- Accomplished Medical or PEME Slip (covered by KMC)
- 2x2 & Half body picture with white background
- Proof of government numbers (TIN, SSS, Pag-ibig, & Philhealth)
- Photocopy of 2 valid IDs – front & back (government-issued)
- Clear copy of your Birth Certificate (PSA or NSO)
- Accomplished HR Forms & Promissory Note (will be provided by KMC’s Onboarding Team
Click here to view the complete list of KMC’s pre-employment requirements.
KMC Careers
If you're a rockstar at what you do and looking to be a part of our amazing story, we want to hear from you!
We offer attractive salaries and benefits plus you get to work in some of the Philippines' best flexible workspaces. Our employees also get to enjoy exclusive discounts, rewards and freebies, and invites to our monthly events. We are always recruiting for roles in IT & Development, Marketing, Business Administration, HR & Recruitment and Legal & Finance Roles.
KMC provides quality employment opportunities for job-seekers looking for a career that is both challenging and fulfilling. We are also committed to providing equal opportunities at every selection stage. We do not discriminate due to age, gender, sexual orientation, ethnicity, nationality, and religion.
Work with Us. Grow with Us.
KMC Solutions offers a variety of career opportunities in Metro Manila, Cebu and Clark & Iloilo. We are always looking for talented and enthusiastic individuals who are ready to make their next big career move.
Our Culture
At KMC, we foster an inclusive and positive workplace for all. We push our members to succeed in everything they do through our collaborative work environment. We encourage our community to work hard and reach their full potential while delivering results that matter for our members and you as professionals.
We host amazing and quality events and implement people-centric policies to work flexibly. We ensure that everyone in our expansive network is engaged, from our internal employees and those who work on behalf our offshore partners.
Life within KMC: Work Hard Party Harder
At KMC, we work hard and we are committed to putting our best foot forward in everything we do. Everyone is encouraged to be an individual while also working for the collective good of the KMC Community. We believe mistakes are opportunities and that you should not present a solution without a problem.
We also know when hard work deserves to be recognized so we reward our employees with monthly parties, free trips and much much more!
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