SaaS Renewals & Vendor Management

· Manage the full lifecycle of SaaS renewals, including tracking, forecasting, and execution.

· Negotiate contract terms, pricing, renewals, and true-ups with software vendors.

· Identify cost-saving opportunities through consolidation, right-sizing, and competitive benchmarking.

· Build strong vendor relationships while protecting company interests.

· Review and redline contracts in partnership with Legal and Procurement teams.

License Management & Compliance

· Maintain accurate inventory of software licenses across cloud and on-prem environments.

· Ensure compliance with licensing agreements and prepare for vendor audits.

· Conduct internal license reconciliations and usage analysis.

· Develop processes to reduce audit risk and financial exposure.

· Monitor usage trends to optimize renewals and prevent over-provisioning.

Data Analysis & Reporting

· Generate detailed reports on software usage, renewal forecasts, and cost optimization.

· Provide quarterly and annual SaaS spend analysis.

· Build dashboards and executive-ready summaries for leadership.

· Analyze vendor performance, contract utilization, and ROI.

· Support budgeting and financial planning cycles with accurate renewal forecasts.

Financial & ERP Management (NetSuite)

· Utilize NetSuite to track software expenses, POs, vendor records, and renewal schedules.

· Reconcile SaaS spend against budgets.

· Maintain accurate financial documentation for procurement and audits.

· Collaborate with Finance on accruals and forecasting.

Cross-Functional Collaboration

· Partner with IT, Security, Finance, Legal, and department leaders to align license usage with business needs.

· Support onboarding/offboarding processes to ensure proper license allocation.

· Assist IT leadership with strategic SaaS rationalization initiatives.

· Provide insights to inform technology investment decisions.

SAAS RENEWAL & LICENSE MANAGEMENT SPECIALIST